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    Collaboration 6 min read

    Team management software is a type of organizational software that supports remote team management. These tools enable users to assign tasks, track progress, measure results, create budgets, and manage workflows. Team leads can also use these tools to stay in touch with their teams by communicating directly via embedded video chat, text messaging, email, and other communication features.

    What Is Team Management Software?

    Team management software works on a single, centralized system, meaning employees can send messages and make changes to their accounts from anywhere. System administrators control what team members can access, making business communication easy while keeping enterprise data safe.

    Project managers can see who’s working on which tasks and manage workflows from team management dashboards. For enterprises with multiple locations or projects going on at once, team management software allows for full transparency across all departments and teams. It also helps streamline reporting, making tracking progress and analyzing results easier. 

    In addition to standard project management functions like time tracking, client billing, file sharing, and support ticket systems, some popular team management products also include email marketing capabilities for customer relationship management.

    What Does Team Management Software Do?

    Team management software helps teams manage tasks, track progress, and collaborate online. It enables team members to work from anywhere, at any time, and on any device. Team management helps teams work better together by promoting a culture of transparency. 

    Features of Team Management Tools

    Features vary from tool to tool, but there are a few main categories all good solutions should include:

    Employee scheduling 

    This feature allows managers to see who’s working on what projects and when they’re available for new assignments. This helps ensure that employees aren’t overworked or underutilized. It also allows teams to plan ahead and stay efficient, assigning employees specific tasks that coincide with their availability.

    Project scheduling  

    Team management tools allow teams to break down large projects into smaller components, which can then be assigned to individual members. Team members will have real-time access to project details and can communicate directly with other team members regarding updates and progress.

    Time tracking 

    These tools offer automated time tracking features that help organizations track how much time their employees spend on different tasks throughout their workday. These metrics also provide valuable data that can be used to determine salary increases and bonuses based on performance.


    Team management tools allow team members to share files, edit documents together in real-time, hold virtual meetings, and send instant messages within one platform. These tools improve communication between team members, reduce email clutter, and reduce miscommunication.


    Reporting features give managers detailed information about a team’s productivity and performance over time. They can use reports to spot trends in employee attendance, productivity levels, customer satisfaction scores, and more.

    Resource management  

    These programs give managers control over budgets, expenses, and cash flow by allowing them to monitor resource usage across multiple projects. 

    File sharing and editing 

    Files stored in cloud storage platforms such as Dropbox, Google Drive, and Box can be accessed through team management tools, making it easy for employees to collaborate on files from anywhere at any time.

    Third-party integrations 

    Most of these programs integrate with popular third-party enterprise apps, so users don’t have to switch back and forth between multiple platforms to view important information about the business.

    Budget management 

    Some of these tools let managers set up budgets and create expense reports, making it easier to stay on top of the company’s finances. In some cases, users can set up project budgets and alerts to notify managers if an employee exceeds their monthly budget.

    What Kinds of Organizations Use Team Management Software?

    Team management software for startups

    Teamwork is key to the success of startups, especially when working with limited resources and tight deadlines. This working environment necessitates effective collaboration, which is precisely what team management software can facilitate.

    Team management software for small businesses 

    Small business owners or department managers within a larger organization may already have procedures for tracking employee time and attendance and project management activities. But team management software can be a good fit if they want to increase project management sophistication and hold employees accountable for their workloads. Small businesses use team management software to keep track of employees’ schedules, time worked, and payroll information.

    Team management software for large corporations

    Large corporations can use team management software to easily track every member of their workforce, regardless of location, which streamlines operations and improves communication between departments.  

    Advantages of Using Team Management Software

    There are many advantages to using team management software in organizations. An effective team management platform can increase productivity by handling the workload, staff performance and task allocation, and overall communication between employees:

    Support for team collaboration

    Team management software makes collaboration easier between employees and across departments. It improves communication between coworkers and enables users to communicate more effectively with clients or customers. 

    Increased visibility for managers

    Managers can easily keep tabs on how much time has been spent working on specific projects and where some delays or issues might be slowing down progress. It also provides an easy way for managers to monitor performance metrics like sales, leads generated, and projects completed by individuals or teams.

    Features for optimized employee and customer experiences

    These tools allow projects to be broken down into smaller tasks that can be assigned quickly and tracked over time so no task is forgotten or left incomplete. It enables managers to track employee feedback on projects that have been completed, making continuous improvement much easier to achieve.

    Top Three Team Management Software Solutions


    ProofHub Logo

    ProofHub is a cloud-based project management and collaboration tool that allows users to efficiently manage projects, tasks, budgets, and reports from a central location. 

    ProofHub features: 

    • Task management
    • Time tracking
    • Workflow and boards
    • Discussion
    • Gantt chart


    Bitrix24 Logo

    Bitrix24 is an all-in-one platform that serves as a social intranet, CRM, and project manager. The software offers access to business services and features collaboration tools, employee scheduling, and event management. 

    Bitrix24 features:

    • Collaboration and communication features, such as chats and stream messages
    • Workflow management
    • File sharing 
    • Time tracking


    Scoro Logo

    Scoro is a cloud-based team management solution. It offers advanced project and task tracking, time tracking, agile planning features, and time billing features for consultants and service providers. 

    Scoro features:

    • Time management
    • Automation for routine tasks
    • Reporting and dashboards
    • User role and access management

    Learn about other top team management software solutions in this Guide to Team Management Software.