What is RoboForm?

RoboForm is a password manager application capable of generating and remembering passwords, logging into saved websites in the browser, and auto-filling online checkout forms. It comes with a free version and subscription plans for individual and business users.

Launched in 2000 as a standalone password management tool, RoboForm has evolved into a software-as-a-service (SaaS) application, offering cross-platform subscription plans. 

How does RoboForm work?

RoboForm works as a browser extension. Users can download and install the app, create an account by entering their email, and set a master password. Once set, the app is ready to use, allowing users to add passwords manually or import passwords from a CSV, browser, or other password management tools. Passwords are saved automatically, and it is easier and more convenient to log in to accounts with just a click or tap.

What are RoboForm’s key features?

RoboForm’s main features include:

• Autosave and auto-fill: Stores login information (names, emails, mobile numbers, and passwords) securely in a container and auto-fills long web forms with saved personal and billing information
• Password generator: Randomly creates strong 16-character long passwords. It generates and saves a unique password for each website or app
• Secure login sharing: Allows users to share login information by entering the recipient’s email address
• Multi-platform support: Supports multiple operating systems, such as Windows, Mac, Linux (as a browser extension), iOS, or Android, and a range of browsers, like Microsoft Edge, Chrome, Firefox, Opera, and Safari
• Emergency access: Provides a protocol for data recovery in case the user has lost the device, forgotten the master password, or become incapacitated

How RoboForm protects information

All passwords are stored in the digital vaults of RoboForm’s servers, which makes it easier for users to sync multiple devices and share passwords. It protects the data on its servers with high-level end-to-end encryption algorithms that render it almost impossible for hackers to access.

Additional RoboForm safety measures

RoboForm employs two-factor authentication (2FA) like Google Authenticator or Microsoft Authenticator to provide another layer to data security. Although it does not have a breach monitoring feature, it offers password auditing through its security center and a strong AES-256 bit encryption with PBKDF2 SHA-256.

Some advantages of RoboForm

• Easy to use: Simple to set up with a user-friendly interface. It offers convenience via its one-click feature for storing data and auto-filling complex forms.
• Secure: Its military-grade encryption ensures data is safe in its servers.
• Reliable: RoboForm has been in operation for more than 20 years.

Why should businesses use password managers?

Businesses use password managers to store strong passwords, so employees don’t have to memorize them or write them down in places where they could be stolen. Password management software also eliminates bad password safety, like sharing plaintext passwords with coworkers, leaving notes on their monitors, or sending them an email with the password.

In addition, password managers largely eliminate the need to share login credentials for business platforms and enterprise applications across internal communications channels.

With companies relying on cloud-based platforms for business-critical systems like customer relationship management, enterprise resource planning, finance, logistics, product lifecycle management, shared cloud storage, wireless networks, VPNs, productivity suites, and many more, an enterprise-wide password management system reduces the password fatigue that arises from needing to remember multiple passwords.

For example, if several employees are responsible for updating their company’s social media presence, IT may make the decision to issue a single set of credentials for the employees to share. In a situation like this, those employees might need to send the shared username and password through email, over chat channels, or even pass a sticky note from cube to cube.

Password managers not only collect these credentials in a secure environment, but also allow IPSec teams to easily control access for new employees, revoke access for employees who have left, and even enforce password complexity and aging standards.

The stakes for keeping passwords safe across the enterprise as a comprehensive data security strategy have never been higher. In a 2021 study by Infosys, researchers estimated that the world’s top 100 most valuable brands stood to lose value totaling between $93 billion and US$223 billion were a breach to compromise their mission-critical systems.

Further Coverage

TechRepublic: Use RoboForm to secure and synchronize your bookmarks. 

Webopedia: Read more about the importance of strong passwords.

eSecurity Planet: Take a look at seven other password manager options.